Insights and blogs

Hybrid communications

SME’s: 8 tips for increasing engagement

Courtney-Jade Herrington

28th March 2022

Being a SME (small to medium enterprise) can be challenging. It can often be difficult to stand out and get your messaging seen by prospects and, a lot of the time, even if your messaging is being seen, it doesn’t guarantee potential customers will engage with it.

For SME’s, creating and growing your audiences is key, as is having them engage with your content- be it marketing or services messages. Successfully engaging an audience increases response rates improves brand knowledge and heightens satisfaction. Engaged audiences are more likely share their experience with others too. They become your brand ambassadors; creating buzz and building referrals.

We’re here today to share with you our 8 top tips for increasing engagement as a SME (from a company who used to be one!):

1. Focus on the customer experience

A positive customer experience is more likely to result in a purchase, however, this doesn’t always happen immediately. Sometimes, a person may have to interact with your brand a few times before they place an order and convert to a customer. Equally, it can take only one negative experience for them to decide to never buy from your brand.

These days, the majority of a customer’s experience comes from small interactions with your brand, which create their overall perception of it. This could be both physical and digital touch points, such as letters or physical mailings you may send, your website and social media.

Customer engagement is how the customer interacts with these experiences, including their decisions and how they communicate and react to your products and services. When you are encouraging a customer to engage, you must consider every possible interaction they could have with you and ensure that it is to a satisfactory level.

2. Enhance your physical touchpoints

If you are sending physical mail, such as a letter, postcard or card, it’s important to enhance these and make them as appealing as possible to your potential customers.

You could perhaps customise the outer envelope by adding a company logo, which makes your company’s branding instantly recognisable from the doorstep; in turn increasing the chances of the letter being opened.

You could also personalise each letter by simply adding in a recipient name at the start of a document. This can increase response rates by a whopping 30% (Cooper Chronicles, 2019).

3. Utilise social media

Social media is one of the greatest tools a SME can use. Not only is it free, but it also enables you to reach thousands of people almost instantly.

Giving potential customers an in site into your business enables them to feel involved and for you to provide them with a better understanding of what you’re about. You can do this by posting regularly about your company, any behind the scenes news and updates, sharing your customer’s positive comments, any company achievements and your values as a business.

What’s essential is that the content you post is compelling. Post things that will make people want to click and read your posts, include interesting statistics, use video and images (this is often a must!) and make sure that you stand out.

4. Be responsive to social media comments, emails and customer service queries

It's all good posting on social media, but you can’t just rely on your audiences engaging, you need to engage with them too. This also applies to emails, phone calls and customer service queries.

As soon as someone comments, calls or emails, you should aim to get back to them as soon as possible. If you don’t get back at all, or leave someone waiting a long time, this will affect the customer experience and will most likely result in them not converting to a customer.

If your team is only small, perhaps set up a automated reply for emails and social media messages letting them know you’ll be in touch within 48 hours (or something similar). With social comments, check your phone throughout the day so that you can go back within 24 hours.

It's all about manging the interactions so that you can leave your prospects and customers satisfied and willing to continually engage with you and your content. 

5. Sell the benefits, not the features

When focusing on the customer experience and your customer touchpoints (letters, social media, your website, SMS etc), remember that customers are looking for ways products and services can benefit them and make their lives easier, so focus on the benefits of your products and services.

Sell the sizzle, not the steak!

6. Ask for feedback

One of the best ways to get customers to interact, is by directly asking them to!

Sending out surveys, either online or in the post, is the perfect way to discover what your customers think and to get them to engage. You could even ask what you can do to make them engage more. You can also add an incentive such as a prize, to further encourage people to respond.

You can also encourage them to leave reviews online. This could be directly on your website, on social media, or on specialist reviewing platforms such as Trustpilot.

Feedback is a key element in business success. Honest feedback from customers allows you to improve your customer experience and recognise the areas you excel in and the ones you may need to work on a little more.  

7. Stay in touch

The world is full of SME’s, in fact there were 5.6 million SMEs in the UK in 2021 alone, so staying in touch with your customers is important. This can be done by sending emails, creating social posts, sending physical mail or by SMS.

It reminds them that you exist, that you’re still there and that you value them as a customer - all of these things equate to increasing engagement.

8. Use a blend of physical and digital forms of communication

Ultimately, the best approach to drive responses with your different audiences, is finding the perfect blend of print and digital communications.

Whilst digital technologies have accelerated the use of digital communications, they have also been used to improve physical touchpoints as well. For example, the use of hybrid mail to send postal communications and the use of video inside physical stores.

By bringing together the ideal mix of on and offline communications, including SMS, postal communications, emails, the online store experience or bespoke landing pages, organisations are able to drive engagement through a multitude of communication touch points.

How CFH can support you

For over 40 years we have been partnering with SME’s to help increase their engagement through meaningful connections, be in physical or digital, so that they can effectively reach their audiences.

If you’d like to find out more about how we can help increase your engagement, click here.  

Keep up to date, subscribe to our blog here »

Other articles


September 2022

12 top tips for increasing patient engagement this winter season

August 2022

The return of the QR code

Fact piece: 7 interesting facts about Docmail hybrid mail

Docmail hybrid mail: all about the Print Driver

July 2022

What is Accreditation and why is it so important to the health sector

Hybrid communications in the public sector: Best practices to maximise procurement

June 2022

8 ways to improve public sector communications

What is Accreditation and why is it so important to the Public Sector

10 things you didn’t know about CFH Docmail

May 2022

Docmail customer service survey 2022

Creating meaningful connections offline

April 2022

A brief history on the evolution of communication

March 2022

SME’s: 8 tips for increasing engagement

11 things you didn’t know about Docmail hybrid mail

How to reduce your carbon footprint when working from home and onsite

How we’re constantly reducing our impact on the environment

February 2022

Benefits of using a multi-channel communications approach

Medical practices: using the hybrid mail print driver

January 2022

Where does the 5-day working week come from?

Advances in technology: Debunking mailing myths

How hybrid mail works

Hybrid communications for hybrid workers

December 2021

Creating your multi-channel communication strategy

Customer Support at CFH

Greenwashing: The importance of true sustainability in business

November 2021

SMEs and hybrid communications

Improving resident engagement with personalised, hybrid communications

Enhancing council communications with hybrid mail

October 2021

Managing practice pressure

Is paper eco-friendly?

September 2021

The 5 benefits of hybrid mail: printing and posting online

Addicted to remote working? Us too. 6 reasons we love WFH

Flu vaccine delays and increased eligibility: 3 ways to manage with pre-planned communications

June 2021

Best Practice: Patient communication management this winter

Credit unions: the adoption of hybrid communications to improve engagement and reduce cost?

The evolution of communication since Covid-19

May 2021

Overcoming Vaccine hesitancy for children - How good communication can help

How does digital transformation improve customer engagement?

What is hybrid mail? Print & post solutions explained

Effective business communication: debunking mailing myths


Start with a free communication review!

We’d love to look at how you’re communicating, how you could improve, and how we can help. Fill out your details and we’ll talk you through taking the friction out of your communications.